This glossary gives a brief explanation of many common terms you'll find in Webex Events knowledge base articles, chats with our support team, and other communications from our team. This non-exhaustive list is designed to help new Webex Events Platform users who may not be familiar with industry or Webex Events-specific terms.
⭐️ Keep in mind, bold words or phrases in term descriptions are terms found elsewhere in this glossary.
activate
Most often used when you're applying a credit for a product or feature for the first time. For example, the first time you select Webex Events Streaming as a live stream provider in a feature, you're asked to "activate" it in your Event App.
Banner
A Layout option found on the Appearance page in an Event App or Community. When selected, the images you add display on rotation for 5 seconds each below your feature list on the Web App and Mobile App. Each Banner image can link directly to other Event App or Community content or to external content, such as a company's website or a video.
Branded App
This product is an added-cost alternative to the Webex Events App that lets you use your own custom branding and login options. You can publish any Event App or Community you create to your custom Branded App. Attendees then download your Branded App from the Apple App Store or Google Play Store to access your Event App or Community.
clone
You can copy (clone) your Event, which saves time and effort when creating similar experiences. When you clone an Event, the Event information and some content from your active products are copied to the new Event, including:
Events Apps
Communities
Registration
Promo emails
Checkout Forms
Tickets
Onsite badges
Community
Community refers to both the central hub that contains products, and the app that users join to be part of a Communuty. The central hub is nearly identical to an Event, and the app is nearly identical to an Event App, with a few differences. The main difference is that Communities are ideal for year-round membership and engagement, so they don't have a set start or end date or location. Because there are so many similarities, knowledge base articles mostly refer to 'Event' or 'Event App', though we mention Communities when highlighting key differences.
connect
Refers to one attendee sending a request to communicate with another attendee in an Event App or Community.
Cover Image
Refers to the image you upload on the Appearance page when setting up an Event App, Community, Registration, or to the Booth Cover Image you add when creating a Sponsor, Exhibitor, Speaker, or Custom List item.
credit
Credits let you activate products and features you've purchased. For example, publishing an Event App takes one Event credit. Credits are associated with Teams, and you can review your available credits by clicking your profile image in the top right corner of the Webex Events Platform and clicking Team Settings. Credits display as remaining credits/total purchased.
Event
An Event is the central hub where you set up all Webex Events products. Using any Webex Events product starts with the simple process of creating an Event or Community in the Webex Events Platform. When you create an Event, you'll configure basic information, set your Event Type, select your Team, upload a logo, and more. Once you've created your Event, you can start activating, configuring, and managing the products you need.
Event App
An Event App is an extremely flexible product that acts as a digital space for your in-person, virtual, or hybrid event. For in-person events, it's an excellent companion to guide and inform attendees, foster engagement, and more. For virtual events, it's the digital venue where attendees view live-streamed sessions, engage virtually, and more. For hybrid events, it's all of these!
Alternate terms: conference app
Event Overview page
A page on the Webex Events Platform that shows a high-level snapshot of an Event, including activity metrics and Event information, access to activating and managing products within the Event, and links to Webex Events learning resources.
Event Type
A setting you select when creating an Event. Options include In-Person, Virtual, or Hybrid.
External Links
These let you add a URL to content outside your Event App or Community, such as a website. In the Web App, link content can sometimes be embedded in your Event App instead of opening in a new browser tab when attendees click the link. There are many places in an Event App or Community where you can include External Links.
feature
A component of your Event App or Community that your attendees interact with. We offer over 20 features to address an enormous variety of needs. If you have a specific goal in mind and aren't quite sure which feature to use, ask our support team, and we can help you choose the best feature.
Groups
A function of the Attendees feature in the Event App (called 'Users' in Communities). Use Groups to provide a targeted and personalized experience for different types of attendees, limit access to content, and see Group-specific metrics. If you're using the Registration and Event App products in your Event, attendees can be automatically added to Groups based on the Ticket they purchase.
Internal Link
Connects one feature or item to another in your Event App or Community, such as linking a Speaker profile to an Agenda session.
item
A single entry or profile in a feature. For example, when you create a new Agenda session or Sponsor profile, you're creating a new item.
Alternate terms: profile
Layout
Selecting a Layout is part of creating an Event App or Community and affects how the Mobile App and Web App appear. The Layout options are Banners, Features Only, and Smart Feed.
Lead Retrieval
May refer to the product or the Webex Events Lead Retrieval mobile app exhibitors use to capture leads. This product leverages Event App data. Exhibitors you invite or who purchase Lead Retrieval licenses can collaboratively use the Lead Retrieval app to scan attendee QR codes and capture their information as a lead. Sponsors and exhibitors can then access metrics and follow up with attendees.
Live Display
This product leverages Event App data to generate dynamic digital displays optimized to fit any screen size. Live Display shows content as it's created and updated, including current Agenda sessions, Wall posts, the Game leaderboard, and more.
Mobile App
Every Event App or Community hosted on the platform is available via the Webex Events App or a custom Branded App. The term 'Mobile App' by itself is most often used to refer generally to one or both of these when no immediate distinction is needed. When referring to one of the other mobile apps, such as Lead Retrieval or Onsite, the distinction will be stated.
Onsite
Use this product by itself with data imported from another platform, or automatically sync data from Webex Events Registration, an Event App, or a Community. Webex Events Onsite is a robust, intuitive event check-in and badge printing solution with a simple, intuitive badge editor that lets you create custom badges tailored to different Attendee Types. Our rental kits come with all the check-in and badge printing hardware you need — iPads, iPad stands, printers, routers, and your printing supplies.
Privacy Settings
Selecting a Privacy Setting is part of creating an Event App or Community and determines how attendees gain access. While anyone can download the Webex Events App or your Branded App from the Apple App Store or Google Play Store, you can control who can access your content within those apps. Your Event App or Community's Privacy Settings serve as the gateway to this access. There are three options to choose from – Public, Event Code, and Invite Only.
product
Generally refers to any of the six major Webex Events offerings. These include Registration, Onsite, Communities, Event App, Branded App, Lead Retrieval, and Live Display.
Promo Page
Share the link to your Event App or Community's Promo Page with attendees to direct them to your Mobile App and Web App quickly and easily. The Promo Page becomes available after you publish.
Alternate terms: Event App Promo Page, Landing Page, Event App Landing Page.
publish
An action you must take when setting up Registration, an Event App, a Community, or Onsite. In the case of Registration, Event Apps, and Communities, publishing is how you apply a credit to gain access to further customization beyond basic configuration.
Registration
Use this product by itself and export registrant data to another platform, or sync data automatically with an Event App or a Community.
session
Usually refers to an Agenda feature item.
Alternate terms: Agenda session
social login
Refers to any of the Branded App's Sign Up and Log In options that leverage a social media account. These include LinkedIn, Google, and Webex.
SSO
Stands for Single Sign-On. This free Branded App add-on lets you use your organization's SAML 2.0 SSO solution. The SSO option makes user login and account management faster and easier by letting users log in with an existing account already managed by your organization.
Simulive
A combination of the words "simulated" and "live". Simply put, it means pre-recorded video presented at a specific time as if it were live content. Attendees must start watching at the right time to see the whole video, and they may not realize the content isn't live.
Teams
Teams are made up of individual Webex Events Platform users invited by a Team Admin. Product and feature credits are assigned to Teams, and selecting a Team is always part of publishing an Event. You can only assign one team to an Event. However, you can invite as many team members as you like.
Event navigation bar
Refers to the navigation bar in an Event on the Webex Events Platform. The Event navigation bar is the primary way of switching between products and configuring one section of a product.
Tracks
A function of the Agenda feature used to categorize sessions. This lets attendees easily filter Agenda sessions down to only those that match their role or interest. You can also use Tracks and Groups to restrict access to certain Agenda sessions.
Video Center
The Video Center lets you upload an unlimited number of pre-recorded videos up to 8GB each to your Event App or Community. Once uploaded, you can use the videos with Webex Events Simulive or Webex Events Video on Demand in Agenda sessions, Live Stream features, speaker, sponsor, and exhibitor profiles, and Custom List items. You can also use Video Center files as live stream recordings in the Agenda and Live Stream features.
Video on Demand
Pre-recorded video that's available at any time, and viewers can access it at their leisure. Videos are uploaded to the Video Center and can be attached to select feature items.
Alternate terms: VOD, VoD
Video Rooms
Video Rooms are virtual spaces where a maximum of 13 attendees and 3 moderators can talk with one another via live video, audio, and typed messages, and send Connection requests in the Web App or Mobile App. If they're in the Web App, attendees can also share their screen.
Web App
The Web App is the browser-based version of your Event App or Community that leverages larger screen space and browser capabilities to offer attendees enhanced functionality over the Mobile App. The Web App is a great solution for users who want to use a laptop or tablet, or who simply don't have an Apple or Android device.
Alternate terms: web version, web experience
Webex Events App
The mobile app that acts as a hub and virtual space for your Event Apps and Communities. If you don't have a Branded App, your Event App will appear in the Webex Events App. Attendees can download the Webex Events App from the app store and access your Event Apps and Communities from there, or they can use the Web App on a computer.
Alternate terms: Webex Events Mobile App, container app
Webex Events Platform
The management portal you use to build and manage the products you've purchased.
Alternate terms: Planner Platform, Platform
Questions? Chat Us or Email support@socio.events