The Agenda feature is one of the most used features in event apps. Whether your Agenda is complex with multiple sessions and tracks, or it's simple and straightforward, with the Agenda feature attendees will know exactly where to be and when they need to be there. For a walkthrough of how to build your event's Agenda, check out the below!

⭐️ Keep in mind, attendees can add sessions to My Agenda in the Agenda feature. More info about the attendee perspective here!

Enable the Agenda Feature

Click Edit on the Agenda feature to get started, or click Agenda in the Features drop-down. 

On the Agenda page, click Create New Session. Alternatively, import sessions in a batch with feature templates. Want more info on importing? Check this out!

Session Basics

Name* (required)

Enter the name of the session (AKA class, workshop, etc). The session Name is visible in the daily view of the Agenda, as well as the expanded session view.

Location

Select the Location where the session is taking place (AKA room). You can also type the Location name, and click Create Option "X". The session's Location is visible in the daily view of the Agenda, as well as the expanded session view.

For more info on maps and locations, check this out!

Tracks

Tracks are used to categorize sessions, and allow attendees to easily filter on sessions that match their role or interest. They can also be used to restrict access to add sessions to a personal agenda.

For more info on Tracks, check this out!

Session Date & Time* (required)

Select the date and time that the session takes place. The sessions are organized in chronological order, and on the associated day in the event Agenda on the app.

⭐️ Keep in mind, the Session Date & Time must occur within the Event Dates & Times.

Description

Enter a description of the session in this field. The description is viewable in the expanded session view of the Agenda, and not in the daily view.

Live Stream

Socio seamlessly integrates with leading live streaming platforms, and attendees can join the live stream directly from their virtual agenda. By tapping on the Join Live Stream button (which appears 15 minutes before the session start time), or the View Recording button (which appears after the session is over), they can instantly launch the live stream on their mobile device or desktop computer.

Alternatively, you can create a Live Stream feature if you'll only use one link for the event. For more info on Live Streaming & Socio, check this out.

⭐️ Keep in mind, the Live Stream feature and session option is included with the Hybrid and Virtual event types.

Add Internal Links & Add External Links

Internal links and external links are a great way to aid in the user's experience and navigation of the app, by linking related information where it is most intuitive for a user to need it. Links are viewable in the expanded session view of the Agenda, and not in the daily view.

For example, the internal links for a session may include a Speaker or Sponsor, and external links on a session may include links to a poll or Q&A. Check out our articles on internal links and external links for more info.

Attendance Management

The Attendance Management setting allows for open sessions, limited capacity, or closed sessions. Session capacity is viewable in the daily view of the Agenda, as well as the expanded session view.

⚠️ Caution, the Attendance Management setting is not a replacement to a full session check-in system.

For more info on Attendance Management, check this out!

Attachments

In the Attachments field, upload presentations, abstracts or any other documents you wish to provide to attendees. Attachments are viewable in the expanded session view of the Agenda, and not in the daily view.

You're well on your way to creating a useful Agenda for your attendees!

Agenda Settings

The Agenda settings allow you to further tailor the user experience. In addition to the typical feature settings (Feature Name, Icon, Visible To, and Ratings & Reviews), there are settings that are specific to the Agenda feature outlined below. 

Advanced Settings

Allow users to schedule conflicting sessions.

This setting is checked by default, and allows users to add multiple sessions occurring at the same time to their personal agenda. If you would like to prevent users from "double booking" sessions on their personal agenda, uncheck this setting. When a user attempts to add a session to their agenda at a time that is already booked, they will receive an alert similar to the one below.

⭐️Keep in mind, as the event organizer, this setting doesn't apply to you in the Socio Platform, and you can add conflicting sessions to a user's personal agenda.

Show participants list.

The option to Show participants list. is checked by default. This allows users to see the attendees that have a session on their personal agenda. Uncheck this option if you want to hide the session participants.

Session Reminders

The checkbox to Allow users to set reminders for sessions they plan to attend. is checked by default. Uncheck this option if you want to disallow session reminders.

You're well on your way to creating a useful Agenda for your attendees!        

    

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