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Publish and Manage Your Event App
Publish and Manage Your Event App
Daniel Murphey avatar
Written by Daniel Murphey
Updated over a week ago

You've filled in your Event App basics, added features, and configured appearance settings. Before you can set up and use certain features and start welcoming attendees to join your Event App, you must first publish it.

This article shows you how to publish your Event App and gives an overview of the Event App management tools that become available after publishing.

Publish your Event App

  1. In your Event's navigation bar under 'Event App', click Appearance.

  2. Click the Publish button in the upper right corner of the screen.

  3. In the 'Publish Event App' modal, select the Mobile App you want to publish the Event App to.

    • If you're using a Branded App, select your app. Haven't started making your Branded App? Don't publish your Event App just yet! Click the Create App option, then read our Apple and Google Developer Process Overview article for instructions.

      💡 Keep in mind, if your Branded App is out of date, you must start the update process before you can publish an Event App to it. Read our article about updating your Branded App for complete instructions.

    • If you're not using a Branded App, select Webex Events App.

  4. Click Publish.

    The process just described.

Attendees can now find your Event App in the Webex Events App or your Branded App. No one can access your Web App until you share the link with them.

💡 Keep in mind, if you need access to the post-publish menus and you're not ready for app users to access your Event App, hide your event using the Event Code privacy setting with the 'Hide event' option checked. This will keep your Event App under wraps until you’re ready to launch. 🤫 Read our Limit Attendee Content Access article for more on hiding content from attendees.

Post-publish menus

Now that you've published your Event App, you have access to the following menus:

The Event navigation bar Event App section in both pre-publish and post-publish states with numbered indicators corresponding to the sections below.

1. Metrics

The Metrics page is a data-rich dashboard that gives you insight into every aspect of your Event App. It includes an overview of Event App data and click metrics, and it lets you drill down to specific features to discover exactly who's interacting with sponsors, Agenda Sessions, and more. Export these metrics to get even more in-depth data insights.

The Event navigation bar Event App section in both pre-publish and post-publish states with numbered indicators corresponding to the sections below.

For a complete overview of the Event App Metrics page, read our Event App Metrics article. 📈

2. Announcements

Announcements let you quickly and easily notify all your attendees about changes, remind them about upcoming Sessions, or highlight your sponsors. No need to manage third-party messaging tools or scramble to coordinate last-minute change announcements with your team!

The New Announcement modal.

Announcements trigger push notifications on Mobile App user devices, and a red indicator appears on the Announcements feature for Web App users. Attendees can access the Announcements feature to review all past announcements, too.

An Announcement push notification on a mobile device.

Read our Announcements feature guide and Announcements Best Practices article for more information. 🗣️

3. Web App

The Lobby feature on the web version of the Event App.

While in-person attendees will benefit most from the Mobile App, virtual and hybrid event attendees may prefer the increased functionality and immersion of the Web App on their laptop or desktop computer. Some of the Web App's benefits include embedded external pages and videos that open right inside the Event App, a larger viewing area, and live stream picture-in-picture so attendees can watch a live stream and browse the Event App at the same time.

Read our About the Web App article for more information. 💻

4. Video Center

The Video Center powers your Webex Events Simulive streams and Video on Demand content. Simply upload videos to the Uploads tab, then add the videos to various features throughout your Event App so attendees can watch them. Live stream recordings from the Webex Events Production Studio automatically appear in the 'Recordings' tab.

The Video Center Uploads page in an Event App.

Read our article about using Video Center for more information.

5. Q&A and Polling

Add Q&A and polls to your live streams to boost engagement, or use them as stand-alone features. Staff can moderate questions and polls from the Webex Events platform, though they can't respond directly.

Animated GIF of a user answering a poll and posting a Q and A question in a live streamed Agenda session.

Read our Q&A Feature Setup Guide and Polling Feature Setup Guide articles for a complete guide to these features.

💡 Keep in mind, we love Slido as an alternative to our own Q&A and Polling. Consider embedding a Slido event into your Event App as a stand-alone feature or using a Custom Tab to embed Slido in your live streams! Read our Slido and Webex Events article for more information

6. Promote

This menu has three options:

Now test!

We highly recommend testing your Event App to experience and use it as attendees will and make sure everything is in place and ready to rock. 🎸 Our article about testing your Event App offers instructions and best practices for thoroughly testing your Event App.

Questions? Chat with us, email, or attend a Face to Face session.

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