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Publish and Manage Your Event App
Publish and Manage Your Event App
Daniel Murphey avatar
Written by Daniel Murphey
Updated over a week ago

You've filled in your Event App basics, added features, and configured appearance settings. Before you can configure and use certain features and start welcoming attendees into your Event App, you must first publish it.

This article shows you how to publish your Event App and gives an overview of the Event App management tools that become available after publishing.

Publish your Event App

  1. In the Event navigation bar under 'Event App', click Appearance.

  2. Click the Publish button in the upper right corner of the screen.

  3. In the modal that appears, select the Mobile App you want to publish the Event App to. If you have your own Branded App, select that. Otherwise, select the Webex Events App.

  4. Finally, click Next, then click Publish Event.

    The process just described.

Attendees can now find your Event App in the Webex Events App or your Branded App. No one can access your Event App's web version until you share the link with them.

💡 Keep in mind, if you need access to the post-publish menus and you're not ready for app users to access your Event App, hide your event using the Event Code privacy setting with the 'Hide event' option checked. This will keep your Event App under wraps until you’re ready to launch. 🤫 Read our Limit Attendee Content Access article for more on hiding content from attendees.

Post-publish menus

Now that you've published your Event App, you have access to the following menus:

The sidebar in both pre-publish and post-publish states with numbered indicators corresponding to the sections below.

1. Metrics

The Metrics page is a data-rich dashboard that gives you insight into every aspect of your Event App. It includes an overview of Event App data and click metrics, and it lets you drill down to specific features to discover exactly who's interacting with sponsors, Agenda Sessions, and more. Export these metrics to get even more in-depth data insights.

The Event App Metrics page.

For a complete overview of the Event App Metrics page, read our Event App and Metrics article. 📈

2. Announcements

The New Announcement modal.

Announcements let you quickly and easily notify all your attendees about changes, remind them about upcoming Sessions, or highlight your sponsors. No need to manage third-party messaging tools or scramble to coordinate last-minute change announcements with your team!

Announcements trigger push notifications on Mobile App user devices, and a red indicator appears on the Announcements feature for web version users. Attendees can access the Announcements feature to review all past announcements, too.

An Announcement push notification on a mobile device.

Read our Announcements feature guide and Announcements Best Practices article for more information. 🗣️

3. Web App

The Lobby feature on the web version of the Event App.

While in-person attendees will benefit most from the Mobile App, virtual and hybrid event attendees may prefer the increased functionality and immersion of the Web App on their laptop or desktop computer. Some of the Web App's benefits include embedded external pages and videos that open right inside the Event App, a larger viewing area, and live stream picture-in-picture so attendees can watch a live stream and browse the Event App at the same time.

Read our About the Web App article for more information. 💻

4. Video Center

The Video Center powers your Webex Events Simulive streams and Video on Demand content. Simply upload videos to the Uploads tab, then add the videos to various features throughout your Event App so attendees can watch them. Live stream recordings from the Webex Events Production Studio automatically appear in the 'Recordings' tab.

The Video Center Uploads page in an Event App.

Read our article about using Video Center for more information.

5. Q&A and Polling

Add Q&A and polls to your live streams to boost engagement, or use them as stand-alone features. Staff can moderate questions and polls from the Webex Events platform, though they can't respond directly.

Animated GIF of a live stream in and Agenda session. A user is answering a poll and posting a Q and A question.

Read our Feature Guide: Q&A and Feature Guide: Polling articles for a complete guide to these features.

💡 Keep in mind, we love Slido as an alternative to our own Q&A and Polling. Consider embedding a Slido event into your Event App as a stand-alone feature or using a Custom Tab to embed Slido in your live streams! Read our Slido and Webex Events article for more information

6. Promote

An Event's Promo Page.

This menu has three options:

  • Click Widgets to create embeddable widgets containing Agenda, Speaker, Sponsor, Exhibitor, or Custom List feature content for your event website. Read our article about embedding Event App content with widgets to learn more.

  • Click Launch Promo Page to open a new tab that shows app download and 'Access on the web' (if the Web App is activated) links for your Event App. Copy the link to this page and put it in your marketing materials to let attendees know where and how to join your Event App.

  • Need ideas on promotion tactics? That's where the third Promote option comes in. Click Promo Tips to open our article that guides you through Event App promotion best practices. Read our article about accessing and sharing the Promo Page to learn more. 📣

Now test!

We highly recommend testing your Event App to experience and use it as attendees will and make sure everything is in place and ready to rock. 🎸 Our article about testing your Event App offers instructions and best practices for thoroughly testing your Event App.

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