Vidcast & Webex Events

How to embed Vidcast videos in your event

Daniel Murphey avatar
Written by Daniel Murphey
Updated over a week ago

About Vidcast

Vidcast is a video messaging tool that makes recording, editing, and sharing short videos easy. It helps distributed teams collaborate more effectively and get time back in their day. Vidcast is free to use — simply sign in using your Webex credentials (or register for a free account) at

How Vidcast integrates with Webex Events

It's easy to embed Vidcasts in many areas of your Event App to enrich the attendee experience with video messages from you and your sponsors, presenters, and speakers.

We include Vidcast as a selectable streaming provider in Sessions and Live Stream features, and as a 'Content Provider' when building speaker and sponsor profiles or creating Custom List items.

External Links are another great way to incorporate a Vidcast embed link, and many features and items support them.

When you include a link to a Vidcast video in any of these places, attendees using the web experience access it within your Event App so they don't have to open a new browser tab.

The next section shows you how to embed Vidcast in your Event App. Let's go!

Copy the Vidcast embed link

  1. In Vidcast, click Library.

  2. Click the My Videos tab.

  3. Open the video you want to use in your Event App.

  4. Click the Share button below the bottom right corner of the video.

  5. On the Share tab of the modal that appears, click the word Restricted and select Open link so that anyone can access the video.

    The Open link option in the Share modal.

  6. Click the Embed tab.

  7. Select Responsive size, then click the Copy embed link button.

    The Copy embed link button in the Embed tab.

Now you’re ready to put the link to use!

Paste the link into Webex Events

The process for inserting a Vidcast link depends on which feature or area of your Event App you add the link to.

Pro tip! 😎 If you want to let viewers comment on and react to the video, access its AI-generated highlights, or read its transcript, remove "embed/" from the URL before saving.

Live Stream feature and Sessions

When editing a Live Stream feature or creating a Session in the Webex Events platform, simply select Vidcast from the 'Stream provider' or 'Video Recording' drop-down, then paste the embed link in the Vidcast URL field. Make any other needed changes, then click Save changes. It’s that simple!

Vidcast selected as the Stream provider and a Vidcast link added to the Edit Live Stream modal.

💡 Keep in mind, attendees using your Web App can access the video directly inside your Event App.

When attendees using the Web App click the Live Stream feature or the 'Join Live Stream' button for a Session, they simply click the Play button to start watching. Viewers can even use Vidcast's playback speed setting and closed captions, all without leaving the Event App!

A Vidcast video embedded in an Agenda Session on the Web App.

💡 Keep in mind, Vidcast videos viewed on a mobile device open in the device’s default web browser.

Read our Live Stream feature guide to learn how to set up the Live Stream feature. For instructions on using Sessions, read our article about Sessions.

Sponsor, Exhibitor, Speaker, and Custom List features

This section provides instructions on adding a Vidcast video to a feature item. For complete instructions on setting up each of these features, refer to the following links for each feature:

No matter which of these features you use, the process for adding a Vidcast video is the same.

  1. First, edit the feature's settings and set it to 'Grid View' so the Content Provider field is available when creating a new item.

  2. Create a new feature item or edit an existing one.

  3. In the Edit modal, select Vidcast from the 'Content Provider' drop-down, then paste the embed link into the Add Video URL field.

  4. Make any other needed changes, then click Save changes.

    Vidcast selected as the Content Provider in the Edit Item modal.

When attendees using the Web App click on an item in one of these features, the Vidcast video appears in the middle of the screen.

💡 Keep in mind, Vidcast videos viewed on a mobile device will open in the device’s default web browser.

External Links

There are several more places you can embed a Vidcast video into your Event App! Find the complete list of each of these places in our External Links article.


How can I get Vidcast? Is there any cost?

Vidcast is free to use. Simply go to to register or sign in.

If you’re a Webex customer, sign in using the 'Continue with Webex' option. Otherwise, register for a free Vidcast account using Google, Microsoft, or by creating a free Webex account.

What’s the difference between pasting a Vidcast link into the Stream provider field vs the Video Recording field?

For the Live Stream feature, the behavior is the same. For the Agenda feature, the button attendees click on says 'Join Live Stream' or 'View Recording', depending on which one you chose. The 'Join Live Stream' button appears 15 minutes before the Session’s scheduled start time. The 'View Recording' button appears 15 minutes after the Session’s scheduled end time.

Need help using Vidcast?

Visit the Vidcast Help Center, or send them a message via chat or email (

Now you know all about using Vidcast in your Event App. Interested in using Webex Meetings in your event? Read Webex & Webex Events for more information!

Questions? Chat with us, email, or attend a Face to Face session.

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