Top-notch onsite event management is essential to in-person and hybrid event success, and check-in and badge printing is a crucial element. As the in-person event landscape continues to evolve, the need for tools that delight attendees and reduce onsite headaches for event organizers remains unchanged.

Webex Events Onsite is an event check-in, badge printing, and session check-in software solution that equips you with everything you need to power safe, seamless, and engaging onsite event check-in experiences. Keep reading to learn more about everything Onsite can do!

The check-in experience is the first touchpoint for attendees at an in-person event and at sessions they attend. If your check-in process impresses, it sets the tone for your attendees' experience throughout the event. Webex Events Onsite makes this possible with simple and intuitive event and session check-in and badge printing that’s customizable and fully integrated with Webex Events products.

Webex Events Onsite lets you fully customize the attendee check-in process so that it's not merely another tool — it's an extension of your brand. Use your brand colors, logos, and verbiage in every aspect of the event and session check-in experience.

Activate Webex Events Onsite’s Fast Track feature and say goodbye to long event check-in and badge printing lines. After an attendee scans their QR code to check in, the badge instantly prints!

At event check-in, Webex Events Onsite leverages all of the attendee data collected through Webex Events Registration. If you opt to use a third-party registration platform, don't worry! Uploading attendee data into the Webex Events platform is easy.

Give attendees the chance to verify their registration information before printing their badge. For example, if your attendee registration includes a question about food allergies, you can let attendees verify and update their answers before they check in. Or maybe their name is misspelled. They can update this information and more before printing, which reduces costs from unnecessary reprints.

Event badges are part of an event’s brand experience and serve as a source of truth for attendee information. The Webex Events Onsite badge creation tool lets you create unique, beautifully branded badges that include essential attendee information. Choose your badge size and type, then use the intuitive drag-and-drop badge designer to incorporate your logo, customize where text is located on the badge, and add graphic design elements to really make your badges unique!

Create a one-size-fits-all badge that everyone gets, or create many badges and add custom images, text, and shapes. Then use Onsite's visibility rules to tailor each element to specific attendee groups, companies, or even individual people — no coding necessary!

Customize badge designs with images, text, or icons that grant staff, press, and speakers access to different areas of your event space. This is one of many possibilities.

Venues have physical limitations that must be considered when welcoming attendees into a session. Webex Events Onsite makes it easy to limit check-in to only the room's lawful capacity. Control goes far beyond capacity, however! Assign sessions to specific tracks to lock them to only people who belong to the right ones, or get even more specific and choose individual attendees who are allowed in certain sessions.

Need to award Continuing Education Credits? Require check-out so you know exactly how long each person attended each session.

While you can buy your own hardware for event check-in, our experienced friends at Choose 2 Rent offer convenient Onsite hardware kits for rent. Rental kits come with all the check-in and badge printing hardware you need — iPads, iPad stands, printers, routers, and even badges. Need custom pre-printed badges? Choose 2 Rent can help with that, too!

Fill out a simple request form, and they’ll ship you everything you need to bring your check-in and printing station to life.

Examine real-time check-in and badge printing analytics in one dashboard with Webex Events Onsite metrics. Track check-in during and after the event and discover attendee check-in patterns to inform staffing decisions, monitor badge reprints and printer usage, and more! With Webex Events Onsite metrics, you'll gain valuable insights that empower you to improve the attendee check-in experience year over year.

In-person and hybrid events need technology that supports an immersive end-to-end attendee experience. Seamless Lead Retrieval integration, customized Registration, an information-rich Event App, and engaging Live Displays are all essential components of truly successful in-person and hybrid events.

Webex Events Onsite makes your in-person and hybrid events better than ever. The check-in and badge printing process doesn’t have to be boring, confusing, or cumbersome, and session check-in can be efficient. With Webex Events Onsite, you'll simplify your process and wow your attendees from their first moments in the venue.

Ready to begin? Start with our Onsite Check-in and Badge Printing Overview and Timeline for specific process recommendations, from ordering equipment to checking attendees in.