Introduction to Onsite

Your one-stop-shop for event check-in, on-demand badge printing, and session check-in

Daniel Murphey avatar
Written by Daniel Murphey
Updated over a week ago

Top-notch onsite event management is essential to in-person and hybrid event success, and a crucial element is check-in and badge printing. As the in-person event landscape continues to evolve, the need for tools that delight attendees and reduce onsite headaches for event organizers remains unchanged.

Webex Events Onsite is an all-in-one event check-in, badge printing, and session check-in solution that equips you with everything you need to power safe, seamless, and engaging onsite event check-in experiences. With Webex Events Onsite, enjoy a single, packaged solution for in-person badge printing software, hardware, and onsite support needs. Keep reading to learn more about everything Onsite can do, and watch the video below for an overview of Onsite's Event Check-in functionality!

Seamless event and session check-in

The check-in experience is the first touchpoint for attendees at an in-person event and at sessions they attend. If your check-in process impresses, it sets the tone for your attendees' experience throughout the event. Webex Events Onsite makes this possible with simple, intuitive event and session check-in and badge printing that’s customizable and fully integrated with the Webex Events suite of products.

Brand and customize your way

Webex Events Onsite lets you fully customize the attendee check-in process so that it's not merely another tool — it's an extension of your brand. Use your brand colors, logos, and verbiage in every aspect of the event and session check-in experience.

Screenshot of the Background and Preview sections of the Onsite App Appearance page.

Go contactless and save time with Fast Track

Say goodbye to long event check-in and badge printing lines, and bid farewell to wiping down check-in devices after each use by activating Webex Events Onsite’s Fast Track feature. Once an attendee checks in by scanning their QR code, the Fast Track feature bypasses the search option and prints the badge instantly!

Integrated registration data

In Event Check-in, Webex Events Onsite leverages all of the attendee data collected through Webex Events Registration. If you opt to use a third-party registration platform, don't worry! Uploading attendee data into the Webex Events platform is easy.

Screenshot of the Check-in Settings and Preview areas of the Check-in Page settings.

Give attendees the chance to verify the accuracy of their registration information before printing their badge, reducing costs from unnecessary reprints.

For example, if your attendee registration includes a question about food allergies, you can let attendees update their answers before they check in. Or maybe their name is misspelled. They can update that before printing, too.

Simple, yet robust badge design

Event badges are an extension of an event’s brand experience and serve as a source of truth for attendee information. The Webex Events Onsite badge creation tool lets you create unique, beautifully branded badges that also include essential attendee information. Choose your badge size and type, then use the intuitive drag-and-drop badge designer to incorporate your logo, customize where text is located on the badge, and add graphic design elements to really make your badges pop!

Screenshot of the Badge Design Tools and Badge Preview panels.

Endless badge customization

Create a one-size-fits-all badge that everyone gets, or add custom images, text, and shapes, then use Onsite's visibility rules to tailor each element to specific attendee groups, companies, or even individual people — no coding necessary!

Screenshot of a visibility rule modal.

For example, customize badge designs with images, text, or icons that grant staff, press, and speakers access to different areas of your event space. This is one of a multitude of possibilities. 🤯

Fine control over Session Check-in attendance

Venues have physical limitations that must be considered when welcoming attendees into a session. Webex Events Onsite makes it easy to limit check-in to only the room's lawful capacity. Control goes far beyond capacity, however! Assign sessions to specific tracks to lock them to only people who belong to the right ones, or get even more specific and choose individual attendees who are allowed in certain sessions.

Screenshot showing the Session Check-in Settings area when creating a new Session in the Webex Events platform. Session access is limited by both tracks and capactiy.

Need to award Continuing Education Credits? Require check-out so you know exactly how long each person attended each session.

All the hardware without the hassle

When we say "end-to-end event check-in experience", we mean it. Our event check-in rental kits come with all the check-in and badge printing hardware you need — iPads, iPad stands, printers, routers, and printing supplies.

Picture of an iPad on a stand next to a badge printer.

Let us know how many attendees will be at your event and your badge design needs, and we’ll ship you everything you need to bring your check-in and printing station to life.

Robust check-in metrics

Examine real-time check-in and badge printing analytics, all in one dashboard, with Webex Events Onsite metrics. Track check-in during and after the event and discover attendee check-in patterns to inform staffing decisions, monitor badge reprints and printer usage, and more! With Webex Events Onsite metrics, you'll gain valuable insights that empower you to improve the attendee check-in experience year over year.

Screenshot of the Onsite Metrics page.

Lean on Webex Events Professional Services and Support

At Webex Events, amazing events are possible when you’re equipped with flexible technology and services. With Webex Events Onsite, manage the entire check-in process on your own, or tap into our experienced team if you want help with event check-in.

Picture of several people gathered around a laptop.

Leave all of your coordination to the Webex Events Professional Services team. Need help building your check-in app, designing badges, creating custom rules, or ordering badge printing hardware and venue internet? We have you covered.

Learn more about what Professional Services has to offer!

Solutions for your entire onsite experience

In-person and hybrid events need technology that supports an immersive end-to-end attendee experience. Seamless Lead Retrieval integration, customized Registration, a rich Event App, and engaging Live Displays are all essential components of truly successful in-person and hybrid events. Schedule a demo with our team of Webex Events experts to learn about these event solutions and how they complement Webex Events Onsite!

Bring Onsite to your next event!

Webex Events Onsite makes your in-person and hybrid events better than ever. The check-in and badge printing process doesn’t have to be boring, confusing, or cumbersome, and session check-in can be a snap. With Webex Events Onsite, you'll simplify your process and wow your attendees from their first moments in the venue.

To learn more about how Webex Events Onsite can take your in-person or hybrid event to the next level, reach out to schedule a personalized demo with our team of Webex Events Experts.

Ready to set up Onsite? Our Onsite Setup Basics article has everything you need to begin.

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