Introduction to Onsite
Your one-stop-shop for event check-in and on-demand badge printing
Daniel Murphey avatar
Written by Daniel Murphey
Updated yesterday

Top-notch onsite event management is essential to in-person and hybrid event success, and a crucial element is check-in and badge printing. As the in-person event landscape continues to evolve, the need for tools that delight attendees and reduce onsite headaches for event organizers remains unchanged.

Webex Events Onsite is an all-in-one event check-in and badge printing solution that equips you with everything you need to power safe, seamless, and engaging onsite event check-in experiences. With Webex Events Onsite, enjoy a single, packaged solution for in-person badge printing software, hardware, and onsite support needs. Keep reading and watch the video below to learn more!

Seamless event check-in

The event check-in experience is the first touchpoint for attendees at an in-person event. If your check-in process impresses, it sets the tone for your attendees' experience throughout the event. Webex Events Onsite makes this possible with simple, intuitive event check-in and badge printing that’s fully customizable and fully integrated with the Webex Events suite of products.

Brand and customize your way

Webex Events Onsite lets you fully customize the attendee check-in process so that it's not merely another tool — it's an extension of your brand. Use your brand colors, logos, and verbiage in every aspect of the event check-in experience.

Screenshot of the Background and Preview sections of the Onsite App Appearance page.

Go contactless and save time with Fast Track

Say goodbye to long check-in lines and bid farewell to wiping down iPads after each use by enabling Webex Events Onsite’s Fast Track feature. Once an attendee checks in by scanning their QR code, the Fast Track feature bypasses the search option and prints the badge instantly!

Integrated registration data

Webex Events Onsite uses the same attendee data collected through Webex Events Registration. If you opt to use a third-party registration platform, don't worry! Uploading attendee data into the Webex Events platform is easy.

Screenshot of the Check-in Settings and Preview areas of the Check-in Page settings.

Give attendees the chance to verify the accuracy of their registration information before printing, reducing costs from unnecessary reprints.

For example, if your attendee registration includes a question about food allergies, you can let attendees update their answers before they check in. Or maybe their name is misspelled. They can update it before printing.

Simple, yet robust badge design

Event badges are an extension of an event’s brand experience and serve as a source of truth for attendee information. The Webex Events Onsite badge creation tool lets you create unique, beautifully branded badges that also include essential attendee information. Choose your badge size and type, then use the intuitive drag-and-drop badge designer to incorporate your logo, customize where text is located on the badge, and add graphic design elements to really make your badges pop!

Screenshot of the Badge Design Tools and Badge Preview panels.

Endless badge customization

Create a one-size-fits-all badge that everyone gets, or add custom images, text, and shapes, then use Onsite's visibility rules to tailor each element to specific attendee groups, companies, or even individual people — no coding necessary!

Screenshot of a visibility rule modal.

For example, customize badge designs with images, text, or icons that grant staff, press, and speakers access to different areas of your event space. This is one of a multitude of possibilities. 🤯

All the hardware without the hassle

When we say "end-to-end event check-in experience", we mean it. Our rental kits come with all the check-in and badge printing hardware you need — iPads, iPad stands, printers, routers, and printing supplies.

Picture of an iPad on a stand next to a badge printer.

Let us know how many attendees will be at your event and your badge design needs, and we’ll ship you everything you need to bring your check-in and printing station to life.

Robust check-in metrics

Examine real-time check-in and badge printing analytics, all in one dashboard, with Webex Events Onsite metrics. Track check-in during and after the event and discover attendee check-in patterns to inform staffing decisions, monitor badge reprints and printer usage, and more! With Webex Events Onsite metrics, you'll gain valuable insights that empower you to improve the attendee check-in experience year over year.

Screenshot of the Onsite Metrics page.

Lean on the Webex Events Professional Services and Support

At Webex Events, amazing events are possible when you’re equipped with flexible technology and services. With Webex Events Onsite, manage the entire check-in process on your own, or tap into our experienced team if you want help.

Picture of several people gathered around a laptop.

Leave all of your onsite check-in and badge printing coordination to the Webex Events Professional Services team. Need help building your check-in app, designing badges, creating custom rules, or ordering hardware and venue internet? We have you covered.

Learn more about what Professional Services has to offer!

Solutions for your entire onsite experience

In-person and hybrid events need technology that supports an immersive end-to-end attendee experience. Seamless Lead Retrieval integration, customized Registration, a rich Event App, and engaging Live Displays are all essential components of truly successful in-person and hybrid events. Schedule a demo with our team of Webex Events experts to learn about these event solutions and how they complement Webex Events Onsite!

Bring Onsite to your next event!

Webex Events Onsite makes your in-person and hybrid events better than ever. The check-in and badge printing process doesn’t have to be boring, confusing, or cumbersome. With Webex Events Onsite, you'll simplify your process and wow your attendees from their first moments in the venue.

To learn more about how Webex Events Onsite can take your in-person or hybrid event to the next level, reach out to schedule a personalized demo with our team of Webex Events Experts.

Ready to set up Onsite? Our Onsite Setup Basics article has everything you need to begin.

Questions? Chat Us or Email

Did this answer your question?