Setting up profiles for each of your speakers is a great way to introduce your attendees to them. There are many ways you can customize and integrate a speaker profile, and we strongly encourage you to spend some time becoming familiar with each option. With a well-crafted profile, your speakers are sure to see increased session attendance and attendee engagement. ✔️

Two screenshots showing the Speakers feature in the Web App and a speaker profile in the Mobile App.


Before you get started...

While you could create a profile with an image, name, occupation, and a little blurb for each speaker, there are plenty of opportunities to do so much more with your speaker profiles! Does your speaker have some favorite books or resources? Do they want to share their presentation slides or a case study? Are they open to receiving inquiries and scheduled meetings? Do they want to share their website and contact info? There's room for all of these with speaker profiles.

Before you start creating speaker profiles for your event, talk to your speakers and ask them what they want to include in their profile. Show them the sample event linked toward the end of this article so they can see it in action.

When you've gathered all the necessary information, start adding those speaker profiles!

Add the Speakers feature

From the Edit Event page of your event, click the Add Features button. In the Add Features modal that appears, locate the Speakers feature, click Add, then close the modal.

Screenshot of adding the Speakers feature.

⭐️ Keep in mind, you can add the Speakers feature multiple times. This is useful for listing speakers by date or company.

Edit settings

Before you add speaker profiles, we recommend editing the feature's settings to customize the feature name, icon, group visibility, and more.

Hover over the Speakers feature, and click the Settings (⚙️) icon.

Screenshot of the process just described.

The Speakers Settings modal lets you edit the following:

Screenshot of the Speakers Settings modal.
  • Feature Name - The label attendees see when in your Event App.

  • Icon - Select one of 300,000+ icons, or upload your own custom icon.

  • Visible To - Restrict the feature to only certain Groups.

  • Ratings & Reviews - Control if and how attendees rate and review speakers. Ratings & Reviews will appear on the Metrics page and in the Metrics export for speakers.

  • View - Choose between Grid View and List View. By default, Grid View is selected. Keep reading to learn more about the differences between the two options.

    ⭐ Keep in mind, List View doesn't support the Chat function for speaker profiles.

Click Save Changes when you're done.

Add speaker profiles

Click the Edit button on the Speakers feature to open the Speakers page.

Screenshot of the process just described.

Add Categories

Categories classify different types of speakers. Applying a category to a speaker adds the name of the category below the speaker's name in the list and lets attendees filter speakers by category. If you plan to use categories, it's best to set them up before adding speaker profiles. To learn how to make Categories and assign them to Speakers and other feature items, check this out.

Screenshot of the New Item button on the Speakers feature.

Add profiles

From the Items tab, click New Item to add a new speaker profile.

⭐️ Keep in mind, you can also import speaker profiles in bulk. To learn how to import import multiple speaker profiles at once, check this out.

Screenshot of the New Item button on the Speaker feature.

In the modal that appears, fill in the following information:

  • Icon - Set a custom icon for the profile. Click Upload Image to upload a custom image, or click Select Icon to choose one from our icon library.

    • Image uploads must meet the following criteria:

      • 1:1 aspect ratio

      • JPEG or PNG

      • No less than 100px and no more than 500px

  • Name (required) - The speaker's preferred name that attendees see in your Event App. These may include distinctions such as Doctor, Professor, M.D., and others.

  • Label/Subtitle - An additional line of text that appears under the speaker name. You could enter their company name, profession, official rank/title, or simply add a little more information about them.

    Screenshot of the New Item modal.
  • Location - Select a Map location where in-person attendees can find a speaker during the event.

  • Category - If applicable, select the Category the speaker belongs to. Categories let attendees filter speakers when searching.

  • Description - Say more about your speaker! There are some basic text formatting options, and you can insert hyperlinks and images – including animated GIFs. 🙌

  • Booth Size/Booth Cover - Choose from Small, Medium or Large.

    • If you select Small, the speaker profile won't have a cover image.

    • If you select Medium or Large, you can click Upload Image, then drag and drop or click to select a JPEG or PNG file from your device.

      Screenshot of the Booth Size, Booth Cover, and Content Provider areas of the New Item modal.
  • Content Provider - Upload a PDF file, use Video on Demand, or enter a URL for content hosted on a variety of popular sites like YouTube, Vimeo, Twitch, and Vidcast. Linked content appears on the Web App, given the URL is embeddable. Mobile App users see a button that lets them access the content. You can only select one Content Provider.

    ⭐️ Keep in mind, the Booth Size, Booth Cover, and Content Provider options only appear if your Custom List feature is set to Grid View.

  • Attendee Calls to Action - Enter a Point of Contact Email address so attendees can click or tap a button to get in touch with a speaker. Entering a Meeting URL lets attendees click or tap a button to book a meeting with them! If the speaker is using a site like Calendly, you can uncheck the Open link in external browser box so that the calendar opens inside your event instead of in a new tab. To learn about the Pass Data to URL option, check this out.

    Screenshot of the Attendee Calls to Action section of the modal.
  • Add Internal Links - Link the speaker to other features of your event, such as Agenda sessions, Live Stream features, and more. For a full list of items in Webex Events that support Internal Links, check this out!

    Screenshot of the Add Internal Links section of the modal.
  • Add External Links - Enter multiple Website URLs, phone numbers, or email addresses related to the speaker. Select the Link Type, enter a Link Name, and supply the number, email, or URL. Click Add New Item to insert another External Link. If you enter a URL and uncheck Open link in external browser, test to make sure the site is embeddable. To learn about the Pass Data to URL option, check this out.

    Screenshot of the Add External Links section of the modal.
  • Attendee Engagement (Chat) - Toggle Chat on or off for the speaker. Chat is a great way for attendees to engage with speakers. Work with your speaker to outline specific timeframes where they'll answer chats, and plan to enable Chat during those times. Make sure the speaker has an attendee profile in the event so they can respond to attendee chats!

    ⭐️ Keep in mind, Chat is only available for speaker profiles when the feature is in Grid View.

  • Attachments - In the Attachments field, upload presentations, abstracts, or any other documents you want to offer attendees. If you simply want to link to a document you uploaded elsewhere in your event, use an Internal Link instead.

    ⭐️ Keep in mind, you can't add attachments when importing data.

    To upload a document, simply click Upload Attachment(s) and follow the instructions in the uploader. After you've uploaded files, click the Settings (⚙️) icon next to an item to rename or delete it.

    Screenshot of the Attachments section of the New Item modal.

When you finish adding info and attachments to the speaker profile, click Save Changes. You've added a speaker profile to your event – great job! 🎊

Repeat the steps outlined above until you've added all your speakers. If you have a lot of speakers, remember that you can import multiple speakers at once to save time. 🕐

Manage speakers

After you've added categories and speakers, you can take several actions to manage each:

  • Filter by Categories (Items only)

  • Search

  • Drag and drop to reorder

  • Edit or Delete speakers

  • Multi-select and:

    • Export

    • Assign to Category (Items only)

    • Delete

Animated GIF showing a user re-ordering, editing, and multi-selecting speakers.

We told you there's a lot you can do with speaker profiles! Now let's see how it all looks in the Event App.

Speakers in practice

Here's a great example from an actual event. The organizer used the Grid View Cover Image (Medium size) to show the speaker's picture, and they uploaded the speaker's company logo as the Icon. 😍

Screenshot of the Speakers feature in Grid View on the Web App.

⚠️ Caution! We know it's important to look your best, and a professional-looking event should be free of any broken links or other errors. Make sure you review your event.

Want to see the Speakers feature in action? Click the button below to request a demo!


Once attendees have interacted with speakers, explore the Metrics tab to see how they engaged.

On the Metrics tab, scroll down to the Feature Comparison section and click the Speakers feature.

Animated GIF that shows a user accessing the Speakers tab of the Feature Comparison section on the Metrics tab.

The Speakers section of the Feature Comparison chart shows you the counts per speaker for each of the following:

  • Clicks

  • Chat

  • Favorited

  • Notes Taken

  • Requested Follow Up

  • Scheduled Meetings

  • Attachment Clicks

  • External Link Clicks

  • Internal Link Clicks

  • Avg. Rating

To view more granular metrics in a downloaded spreadsheet, click the Export Report button, then select the Metrics option from the drop-down. Click the Chats option to download all the messages for each speaker.

Screenshot of the Export Report button expanded.

For a complete look at the data included in these exports, check this out! You can edit the spreadsheet down to each speaker's metrics and then email them all that data goodness. 💾

That was a lot of reading, so congratulations on making it this far! You get some cake. 🍰 Now check out how to set up the Agenda so attendees can view a schedule of your speaker's sessions and know when to show up.

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