Tracks are an advanced function of the Agenda feature, and you can use them to categorize and even limit access to sessions. Attendees can easily filter Agenda sessions by tracks to find only those that match their role or interests. Combine the power of Groups with Tracks to restrict access to certain Agenda sessions to create truly customized experiences.
In the navigation bar under ‘Event App’ (or 'Community' in a Community), click Features, then click the Agenda feature. Now, click the Tracks tab, then click New Track. In the modal that appears, fill in the following information:
This is visible in the expanded session view and in the Agenda filters in the Event App.
Track Short Name
The Short Name is visible in the daily view of the Agenda in the Event App.
The Track Color appears with the Short Name in the Agenda daily view, the expanded session view, and the Agenda filters in the Event App.
The Visible To field is optional, and you can use it to restrict visibility to specific Groups. If you assign multiple tracks to a session, and one or more tracks are visible to certain groups, the session will only be visible to attendees that are part of those groups. For example, if you select the Sponsor and VIP tracks, and the VIP track is visible to the VIP group while the Sponsor track has no group visibility restriction, the session will only be visible to VIP group members.
Read our article about how to Use Groups for Tailored Attendee Experiences for complete instructions.
Assign sessions to tracks
Once you add tracks, you can add new or existing Agenda sessions to them on the Sessions tab.
Assign an existing session
To assign an existing session to a track, click the Settings (⚙️) icon next to a session and select Assign to Track. In the modal that appears, select the tracks you want to assign from the drop-down and click Save Changes.
Assign a new session
When creating a new session, simply select the tracks it should be assigned to using the Tracks drop-down.
Once you've created some tracks, you can manage them in a couple of ways from the Tracks tab.
Use the Settings (⚙️) icon next to each item to Edit or Delete a track. To re-order the tracks, click on the two lines next to the 'Settings' icon and drag the item in your prefered order.
Check the boxes next to several tracks and then click the three-dot icon next to the search field to export or delete multiple tracks at once.
Tracks in practice
When attendees view the Agenda in the Event App, the name of the track(s) applied to each session appears below the session name.
Attendees can also click or tap the filter button in the top right corner of the screen to filter sessions by track.
Now you know how to use Tracks! 🎊 For related learning, read our guide on Groups.
Questions? Chat Us or Email firstname.lastname@example.org