Tracks are an advanced function of the Agenda feature, and you can use them to categorize and even limit access to sessions. Attendees can easily filter Agenda sessions by tracks to find only those that match their role or interests. Combine the power of Groups with Tracks to restrict access to certain Agenda sessions to create truly customized experiences.


Add tracks

In the navigation bar under ‘Event App’ (or 'Community' in a Community), click Features, then click the Agenda feature. Now, click the Tracks tab, then click New Track. In the modal that appears, fill in the following information:

Screenshot showing the steps just described.

Track Name

This is visible in the expanded session view and in the Agenda filters in the Event App.

Track Short Name

The Short Name is visible in the daily view of the Agenda in the Event App.

Track Color

The Track Color appears with the Short Name in the Agenda daily view, the expanded session view, and the Agenda filters in the Event App.

Visible To

The Visible To field is optional, and you can use it to restrict visibility to specific Groups. If you assign multiple tracks to a session, and one or more tracks are visible to certain groups, the session will only be visible to attendees that are part of those groups. For example, if you select the Sponsor and VIP tracks, and the VIP track is visible to the VIP group while the Sponsor track has no group visibility restriction, the session will only be visible to VIP group members.

Read our article about how to Use Groups for Tailored Attendee Experiences for complete instructions.

Assign sessions to tracks

Once you add tracks, you can add new or existing Agenda sessions to them on the Sessions tab.

Assign an existing session

To assign an existing session to a track, click the Settings (⚙️) icon next to a session and select Assign to Track. In the modal that appears, select the tracks you want to assign from the drop-down and click Save Changes.

Screenshot showing the steps just described.

Assign a new session

When creating a new session, simply select the tracks it should be assigned to using the Tracks drop-down.

Screenshot of the new session modal. The Tracks section is indicated.

Manage tracks

Once you've created some tracks, you can manage them in a couple of ways from the Tracks tab.

Use the Settings (⚙️) icon next to each item to Edit or Delete a track. To re-order the tracks, click on the two lines next to the 'Settings' icon and drag the item in your prefered order.

Screenshot showing two tracks being reordered.

Check the boxes next to several tracks and then click the three-dot icon next to the search field to export or delete multiple tracks at once.

Screenshot showing two tracks multiselected and the three dot icon activated.

Tracks in practice

When attendees view the Agenda in the Event App, the name of the track(s) applied to each session appears below the session name.

Attendees can also click or tap the filter button in the top right corner of the screen to filter sessions by track.

Screenshot of the session filter modal.

Now you know how to use Tracks! 🎊 For related learning, read our guide on Groups.

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