Don't worry, this article isn't too technical for you. We promise. ✋

Simply put, the Pass Data to URL checkbox you'll see in many parts of the Webex Events Platform lets you pass information from the Event App to external websites, based on the URL clicked. For example, the data passed from the Event App can pre-fill forms such as surveys and sign-up forms so users don't have to re-enter information that's already in Webex Events.

How to pass data

Almost every place in the Webex Events Platform where you can add an External Link includes the Pass Data to URL checkbox. Here's the full list of features/items that can pass data:

⭐️ Keep in mind, the Open Link in External Tab checkbox isn't available for the Custom Tab in the Live Stream feature or Agenda sessions.

In any of these locations, simply enter the URL and check the Pass Data to URL box. When attendees click the link, the data listed below passes to the website URL.

Screenshot of the Pass Data to URL checkbox.

Prepare the external site

For passing data to work, the website the data passes to must accept the fields in the correct format. This may require some configuration on the external website so it properly maps the data.

For example, if you pass data to Typeform, you'll have to add the Webex Events data fields as Hidden Fields in Typeform before it can use data from Webex Events. To learn more about passing data to Typeform, check this out.

It's up to you to identify, implement, and test any changes required for the external site to use Webex Events data. As you'll see in the next section of this article, Webex Events field labels follow a very simple, common convention, so there's a good chance a website already uses these formats.

Data fields we pass

⚠️ Caution, make sure the website you're linking to accepts the data in the exact format shown below. We strongly recommend testing before launching!

The fields that Webex Events passes depend on the feature or item the data passes from. Here's a breakdown:

For all links with pass data enabled, the app sends the following data points:

  • user_id

  • first_name

  • last_name

  • email

  • lang

  • external_id (only when it exists)

⭐️ Keep in mind, the lang data point sends the language selected in the Webex Events event, not the user's device or browser language selection. Also keep in mind, external_id only passes for External Links when Lead Retrieval is active for the event.

A session's external link with pass data enabled includes the following data points, in addition to the data points above:

  • session_id

  • session_name

An item's external link with pass data enabled includes the following data points, in addition to the data points above:

  • item_id

  • item_name

Slido

When the platform detects a Slido URL, either in a Custom Tab or anywhere you can enter a URL, the following data points are sent instead of the above data points. Slido also automatically adjusts its display language based on the user's language selection in the Webex Events event!

  • user_name (full name)

  • user_email

  • user_company

  • lang

⚠️ Caution, make sure the website you're linking to accepts the data in the exact format shown above. We strongly recommend testing before launching!

Example

Here's an example of how data passes in the URL to Slido. The format of the data passed from Webex Events won't change, regardless of the website it's sent to.

URL pasted into Webex Events:

https://app.sli.do/event/7q0zb4jq/live/questions?

URL after attendee clicks it:

https://app.sli.do/event/7q0zb4jq/live/questions?user_id=1234567&first_name=Hans&last_name=Gruber&email=email@domain.com&lang=de&item_id=1234567&item_name=Webex&external_id=SC-123456-1234567&user_name=Hans%20Gruber&user_email=email@domain.com&user_company=NakatomiPlaza

Fun fact: Slido doesn't require any configuration to accept data passed from Webex Events! Check out Slido & Webex Events for more on integrating Slido with your Webex Events event.

Questions? Chat Us or Email support@socio.events

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