The Maps feature makes it easy for in-person attendees to find their way around your venue and discover points of interest. As attendees explore the map, they can click on regions to see the features that are tied to that area of the venue, such as speakers profiles or sponsor booths. It also works the other way! As attendees browse through a sponsor profile, for example, they can tap the location to zoom to that spot on the Maps feature, and see where to find the sponsor.
This level of interactivity and connection to other features means your staff can spend less time telling people where to go. 🧭
⭐️ Keep in mind, the Maps feature is not available if your Event Type is Virtual.
Add the Maps feature
From the Edit Event/Community page, click the Add Features button. In the modal that appears, scroll down to the Maps feature, click Add, and then close the modal.
To customize the name and icon of the Maps feature, or use groups to show it to only certain subsets of attendees, hover over the feature, and click the Settings (⚙️) icon.
When you're done, click Save Changes.
Adding Maps, locations, and regions
There are two main facets of Maps: regions and locations. Regions are clickable sections of the map that you draw on top of the map image you upload. Locations are the names you apply to those regions. You can create locations before you start uploading maps and defining regions, or you can create them as you draw regions.
To add locations before uploading maps, click the Edit button on the feature. This takes you to the Maps page.
Click the Locations tab in the top right corner of the page, and then click New Location. In the modal that appears, simply enter the name of the location, and click Save Changes.
Repeat as necessary until you've added all the locations you need. Don't worry – you can come back and add more later if you forget something. 👍
To upload a map and start drawing regions, click the Maps tab, and then click the New Map button.
In the modal that appears, enter a Map Name that clearly tells attendees what building, level, or area the map corresponds to. Next, click the Select Image button to upload a map.
Another modal appears where you'll upload a PNG, JPEG, or PDF file, either by clicking and dragging or clicking to select. Once you've added an image, use the Crop button to trim it down to the right size, or use the Circle button to select a circular portion of the image to upload. If you need to turn the image, use the Rotate button.
Click Save to start adding Regions to the map!
⭐️ Keep in mind, we recommend ensuring that the map file is the one you want to use before adding regions to it. Save the map without regions, and then check out the Web App and Mobile App as an attendee to make sure it looks good. If you replace the image after you've added regions, and the new image has different dimensions, then the regions will be in the wrong place.
Now, click Add Region, and then click and drag to designate the region that attendees can click on. When you draw a region, a small modal appears where you select the location the region corresponds to. Simply select the location from the dropdown, and click Save.
If you need to edit any of the regions you've added, click Edit Regions, and then click and drag the corners of a region to resize it. Click and drag the middle square in a region to move it to a different part of the map. Click Stop Editing to finalize your edits.
Click Save Changes when you're done. You can upload as many maps as you like to your event, so go crazy! 🗺
Manage maps and locations
After you've added locations and maps, they appear in a list on their respective tabs on the Maps page. Click the Settings (⚙️) icon to Edit or Delete a map or location.
Click on a map's name to edit its regions or replace the image. Remember that changing a map image will not remove or automatically adjust regions you previously added.
Linking maps to other features
The Maps feature is great, but it needs other features to be its best self. 🏆 After you've added regions to your map, you can link locations to the following features:
Refer to the feature guides for each of those features for specifics on where to add locations. In every case, linking a feature to a map is as simple as picking a location from the Location dropdown in the feature.
Maps in practice
Web App and Mobile App attendees can click the Maps feature to start exploring! The drop-down at the top lets attendees switch between multiple maps. Clicking a region zooms the map, and then attendees can tap on the location name to see a list of everything that's linked to it.
If an attendee is viewing a feature linked to a location, tapping the location instantly opens the map feature and zooms to the relevant part of the map. It's a two-way street!
After attendees have used the Maps feature, you can check out the Feature Comparison chart on the Metrics tab to see the number of clicks for each Map.
To see all of the additional data points outlined in the Export section of our Data Dashboard article, export the Metrics.
Now you know all about Maps! Check out the Agenda feature to add sessions that you can link to map locations. 🔗
Pro Tips 😎
Consider having a separate map with your sponsors' logos as another way to showcase sponsors in your event.
If your venue is very large, don't be afraid to break the map into sections and upload the sections as separate maps.
Questions? Chat Us or Email [email protected]