There are many places where you can embed content from a URL into the Webex Events Platform — either as an External Link or as a Content Provider selection in Sponsor, Exhibitor, Speaker, and Custom List feature items. When you uncheck the 'Open in external browser' checkbox for an External Link or paste in a URL for a Content Provider selection, Web App users see the linked content inside your event instead of a new browser tab.

Screenshot of a youtube video embedded in a sponsor profile on the Web App.

This article helps you troubleshoot common issues that can keep websites and videos from embedding in Webex Events.

Contents

Embedding websites

If you tried to open a website inside a Webex Event's Web App and saw a sad face icon on a gray background, the website couldn't be embedded. If you own the website or have a direct relationship with the website's owner, there's a good chance you can get someone to make it embeddable for you!

⭐️ Keep in mind, the following scenarios can apply to any website, and the Webex Events Platform's ability to embed a website is entirely subject to that website's configurations.

Reasons a website won't embed

The website isn't secured (https)

If a website URL doesn't start with 'https', it may not be secured. However, some sites that only show 'http' may still be secured. If you're unsure, browsers such as Safari or Chrome show a lock icon in the URL bar as another indicator that the website is secured.

Screenshot of the lock icon on a browser's URL bar.

If the website is secured, then the problem could be the x-frame-options response or CSP headers. Keep reading to learn how to handle these situations.

The website has the x-frame-options response header

Even if a website is secured, some websites prohibit embedding as a security measure. You can use this website to check if the x-frame-options response header is present in the website.

Simply paste in the URL for the website you want to embed and click Test Header. If the result is 'Couldn't find the X-Frame-Options header...', that means this isn't the reason the website isn't embedding.

Screenshot of the message just mentioned.

The website uses a CSP policy that prevents embedding

The Content-Security-Policy directive shares some similarities with the X-Frame-Options header, and it may be used to fulfill some of the same functions. Use this CSP Evaluator to check if there are CSP headers in the website.

Simply paste in the URL of the website you want to embed and click CHECK CSP. If the result is 'No CSP headers found', that means this isn't the reason the website isn't embedding.

Screenshot of the message just mentioned.

Can I make the website embeddable?

⭐️ Keep in mind, this is for informational purposes only. Webex Events doesn't make any recommendations for configuring any other website's security.

If you don't have a relationship with the website owner

If you don't own the website and don't have a direct relationship with the owner, then you're unlikely to get them to update what's needed to make the website embeddable. Most large websites like Facebook and Instagram won't change their policies around embedding. However, try reaching out to their support team to find out if there's an alternative. Odds are, you'll have to open the website externally.

If it's your website, or you know the website owner

If you're trying to embed a sponsor's website, there's a good chance you can work something out with them. Ask your contact with the sponsor to reach out to the person in charge of their website and have them check their SSL certificate, x-frame-options header, and CSP headers.

If it's your website, have your website admin check on these things.

Send your website administrator this article along with the following links:

⭐️ Keep in mind, the x-frame-options header protects a website from certain types of attacks, so website admins may not agree to remove it entirely. If the website uses CSP, they might be able allowlist Webex Events using the frame-src directive linked above.

What are my alternatives?

If you're trying to highlight a Sponsor, Exhibitor, Speaker, or some other featured content, consider hosting and embedding a video or a PDF. These are great ways to offer attendees rich and compelling content.


Embedding videos

Videos hosted on popular sites like YouTube, Vimeo, Wistia, Facebook, and Twitch all embed in Webex Events! However, with any video hosting site, there may be factors that prevent embedding. This section helps you figure out why a video isn't embedding in your Webex Event/Community.

⭐️ Keep in mind, because each video hosting website has a different interface and different processes, this article only offers general guidance around video embedding.

Psst! You can skip the hassle of embed URLs by using the Webex Events Video Center for simulive sessions, live stream recordings, and sponsor video content.

Getting the right link

Many times, a video won't embed because the type of link you're using isn't formatted correctly for embedding.

For example, simply grabbing the link to a YouTube video from the URL bar likely won't work for embedding. You have to click Share, then Embed, and then copy the embed URL from the embed snippet. Review the hosting site's settings to find out if there's some sort of "buried" embed link.

Screenshot of the Embed Video modal in YouTube.

It's not always that complicated, however. Let's take Wistia, for example. When you share a Wistia video, there are several options, two of which specifically mention embedding. Given the preceding YouTube example, you might consider extracting the embed URL from one of the embed options. However, Wistia's default Share URL works great for embedding in Webex Events.

So how can you tell the difference? In some cases, you simply need to try it out. If the plain video URL or share link doesn't work, try finding an embed URL. Remember that embed URLs often hide inside HTML snippets, like with YouTube. No matter which link you use, always test to make sure the video embeds properly!

Embed and security/privacy settings

Platforms like YouTube and Vimeo have customizable privacy settings for videos, and if those settings aren't configured correctly, videos may not embed in Webex Events. As an example, Vimeo offers quite a few security tiers for video links, and only a couple of them support embedding. Also notice that Vimeo has a specific setting that controls video embedding.

Screenshot of the Link settings in Vimeo.

When there's a combination of embed and security settings on your video hosting site, finding the correct settings configuration for the video link can be difficult. In general, use the most open security setting, with respect to your security needs.

When nothing works

Remember that you can use Webex Events Simulive and Webex Events Video on Demand for simulive streaming, session recordings, and sponsor videos! With these, you won't need to worry about tweaking privacy and embed settings or finding the right link.

If you must use a third-party site, and you know the site can embed in Webex Events, yet nothing you try seems to be working, contact the hosting provider's support team for assistance.

Questions? Chat Us or Email support@socio.events

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