The Agenda feature is an incredibly customizable part of your event — as it should be! Our Agenda feature guide has a lot of information about setup, so we made this guide dedicated exclusively to the attendee perspective. Keep reading to learn how attendees navigate the agenda, add sessions to their personal agendas, and experience live streaming sessions.
⚠️ Caution! Don't send this article to attendees because the information here won't look like your event. Do use this content as inspiration for making your own attendee instructions and guides.
Attendees access the Agenda on the web experience or Mobile App by clicking or tapping the feature. The feature opens in the Default View you selected. On the Day View, Sessions are listed by time. At a glance, each Session shows the name, number of participants (if enabled), and tracks. If the Session has an active live stream or recording, attendees access those by clicking or tapping a button, and any Sessions happening currently or within 15 minutes appear in the Happening Now carousel.
Attendees can toggle between days using the date bar above the session list screen. Tapping or clicking on a session takes them to the session page. They can also click the Month or Year views to find other dates that have sessions.
💡 Keep in mind, single-day events don't display the Month and Year buttons. Events with sessions in only one month of the year don't display the Year button.
The My Agenda tab helps attendees focus on their interests without sifting through the full list of sessions. Each session has a plus (+) icon next to it. Attendees tap the icon to add the session to their My Agenda tab and choose to be notified 15, 30, or 60 minutes before the session. If you change a session's time, they'll receive a push notification about the change.
The Session page
On the session page, attendees can scroll down to review all the details and links you added to the session. On the Web App, an agenda with a live stream shows a video panel above the details section. A collapsible panel on the right shows Chat, Q&A, and Polling if you enabled them for the session.
All attendees can use the 'Add to Calendar' button in the Overview section on the web version or in the top right corner of the Mobile App. This button lets attendees set up a reminder through their favorite calendar app, though these won't update automatically if you change a session's time.
Attendees on the web version and Mobile App can take notes for a session by either clicking or tapping the notepad icon in the upper right corner of the screen.
Live stream experience
Fifteen minutes before a session's start time, a session's live stream becomes available to attendees, and it appears in the 'Happening Now' carousel. On the Mobile App, attendees can tap 'Join Live Stream' to start watching on their device. They can also tap 'Watch on Desktop' to email themselves a link to the Web App. 📫
When Webex Events Closed Captions & Translations is enabled with Webex Events Streaming, Webex Events Production Studio, Webex Events RTMP, Webex Events Simulive, or Video on Demand content, attendees simply click the CC icon on the web version or tap the CC icon on the Mobile App to turn closed captions on. They can also select their preferred language from the Language drop-down on the Event App's web version or the 'Settings' (⚙️) icon on the Mobile App, and the closed captions will translate to that language.
When using a third-party caption provider, attendees on the web version click the Show Captions button under the live stream to reveal closed captions. If you've arranged audio captions, the button says 'Audio Captions'.
💡 Keep in mind, the Mobile App doesn't support third-party captions.
To participate in Chat, Q&A, Polling, or Custom Tab content, web version attendees simply click the relevant tab in the panel on the right.
Mobile App attendees can tap the links in the details section to access these features.
Fifteen minutes after a session's end time, the 'View Recording' button appears (if you added a recording link).
Now you know all about how the Agenda works for attendees! If you haven't already, learn about customizing attendees' Agendas for them in our Attendance Management and Preset Agendas article.
Want to experience more of the Agenda in action? Schedule a demo today!
Questions? Chat us or email email@example.com