Congratulations! You’ve been invited to join a Socio Streaming broadcast as a speaker. Follow this guide to set yourself up for a successful live stream. Your stream host or event organizer will likely invite you to a rehearsal session. If they don't, ask them for one so you're completely comfortable when it's time to go live!

Contents

Before the broadcast

Make sure you have the following:

  • A laptop or desktop computer with a webcam and a reliable mic

  • An up-to-date version of Chrome or Firefox

  • A strong internet connection. Just like Skype, you must have a strong internet connection for clear video. If possible, connect to your router with an ethernet cable instead of using WiFi.

  • We recommend wearing earbuds or headphones to prevent audio echoes

If you don’t have a laptop or desktop, then you can join on your phone. But the experience is usually best on a laptop/desktop. On Android, we recommend the Chrome browser. On iOS, you must use Safari.

Joining the broadcast

When the time comes, follow these steps to enter the broadcast studio:

  1. The host should provide you with a link before the show. Click the link, and you’ll be taken to the broadcast studio "green room" where you can get ready before entering the studio.

    Screenshot of the
  2. Your browser will likely prompt you to grant Socio Streaming access to your camera and mic. Please allow access to both.

  3. Click the Settings (⚙️) icon below the video preview, and use the tabs on the left to make sure you have the correct Video input, Audio input, and Audio output selected. You can also set a solid or virtual background on the Virtual Background tab. Since the lighting around you can impact virtual backgrounds, be sure to test this feature before you join the studio.

    Screenshot of the Settings modal.

    1. We highly recommend using headphones to listen to the other speakers to prevent audio echo in the live stream.

    2. If your internet connection is slow, consider setting your Video resolution to a lower quality. You can also change this after entering the studio if necessary. If you're not sure what to do, ask the host.

    3. You can turn Echo cancellation and Noise suppression off, but we recommend that they stay on.

  4. Finally, enter your name under the Ready to join heading. You'll typically use your first and last name, but ask the host for specific instructions on how to format your display name. They might prefer that you include the name of your organization as well.

  5. When you're ready, click Join Stream.

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In the studio

The host will see that you’ve arrived in the studio, but you won’t be part of the live broadcast until the host goes live and adds you to the broadcast. A panel below your video preview will show whether or not you're in the show.

Screenshots showing the backstage and live messages.

The host has complete control over when and how your video feed, screen share, and local video files appear in the stream, but there are some things you can add and control too. Follow the host's instructions on the right time to do things.

Edit name, avatar, and settings

You can click the three-dot icon next to your name above your video preview to change your avatar. This is the image that's displayed when you're on-stage, but your video is disabled. If you need to edit your name, you can do so from the three-dot menu as well.

Screenshot of the 3 dot icon activated to display the menu.

Click the Settings (⚙️) icon below the video panel to edit the same mic, camera, and quality settings as in the "green room" before you joined the studio.

Muting video and audio

You can click the mic or camera icons below the video panel to mute/unmute them. You can also press your computer's M key to mute your mic, or the V key to disable your camera.

Sharing your screen

Click the laptop icon below the video panel to share your screen. Depending on your browser, the modal that appears may look a little different than the screenshot below, but each should have the same three options to share your whole screen, a specific window, or a specific browser tab.

⭐Keep in mind, we recommend sharing only the specific Window or Tab you'll be showcasing in the stream unless you need to switch between multiple.

Screenshot showing the screen share modal.

If you need viewers to hear your computer's audio, you'll need to share either your entire screen or a specific tab, and check the Share system audio box in the lower right corner of the modal.

When you share your a Window or Tab, your computer automatically focuses on it, so you won't be able to see the studio anymore. Don't worry! You're still in the studio, and the host is handling the stream.

If you need to share a PowerPoint and keep an eye on the studio at the same time, a second monitor comes in handy. Don't have a second monitor? Present from a browser tab using Google Slides or PowerPoint via SharePoint, and share only the presentation browser tab so you can switch between the presentation and the studio without showing your audience too much. 🙈

Screenshot of the Restream studio. The user is sharing a presentation on their screen.

Your shared screen appears on the left side of the studio under your name.

⭐ Keep in mind, it's usually best to start your screen share right after you join the studio — even before the stream is live. This lets the host plan ahead and avoid rushing or awkward silences.

Click the laptop icon again when you're done sharing your screen.

Sharing local video and presentations

Click the Plus (+) icon next to the settings icon to share a video file that's stored on your computer or a presentation from your computer or Google Drive.

⭐️ Keep in mind, if your presentation has video, audio, or animations, we recommend opening the presentation in the Chrome browser using Google Slides, and use Restream's Share Screen feature.

  • Local Video - Click Local Video, and in the window that appears, select the file on your computer. Once it's selected, it appears on the left side of the studio under your name.

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    The video will begin playing when the host adds it to the live stream. If you need to pause the video at any point while it's playing, you can do so from the video preview on the left. You can also use the blue bar in the preview to skip forward or backward in the video.

    ⭐ Keep in mind, it's usually best to add your local video right after you join the studio — even before the stream is live. This lets the host plan ahead and avoid rushing or awkward silences.

  • Presentations - Click the Presentations option, and then click either Upload or Drive to select your presentation.

    Screenshot of the Presentations modal.

    Depending on which option you selected, you'll either select the file from your device and click Open, or you'll grant Restream access to your Google Drive account and select the presentation there. Once the file has imported, click the file to add it to the studio.

    The presentation will appear in the live stream when the host adds it. Once the presentation is live, use the arrows in the source panel to the left of the stream preview to control the slides.

Private Chat

Private Chat lets you type messages that are only visible to the host and other speakers. This is great if you have technical questions for the host or ideas to share with other speakers during the live stream!

Screenshot showing the private chat panel expanded.

In the bottom left corner of the studio, you can click the Private Chat bar to expand the chat panel.

Attendee Chat

To the left of the video panel is the Chat panel where you can see messages coming through from attendees, if the host has chat enabled for the stream. Ask your host for guidance on viewing and responding verbally to chat before the stream goes live.

⭐ Keep in mind, you can only reply to chat messages verbally in the stream. There is no option to type responses to chat from the streaming studio.

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During the stream, the host may put a chat message into the stream, and you'll see it at the bottom of the video panel.

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Leaving the studio

When the live stream is all wrapped up, you can click Leave above the video panel or simply close your browser tab.

If you have any questions about your responsibilities and behavior during a live stream, don't hesitate to reach out to your host!

Questions? Chat Us or Email support@socio.events

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