⚠️ Caution, this article is intended to share a potential fun use case for our incredibly flexible platform. We don't have a partnership with any vendors listed in this article, and our team doesn't provide technical support for their products. For help with any outside vendors, please contact their support.

To see examples of our For Fun articles in action, check out our For Fun demo event by clicking the button below. 👇 Simply sign up for the event with your email or social login, and explore!

About Calendly

Calendly is a free appointment scheduling software that helps you set up meetings with other people. Here's what Calendly has to say about what you can do with their intuitive platform:

"Open your schedule only to the days and times that work for you. When your invitee chooses a meeting slot, it’s instantly confirmed. Meetings are scheduled without calendar conflicts, reminders go out automatically, and rescheduling is a breeze for everyone."

Calendly resources

Check out Calendly's Help Center and their video tutorials to learn about maximizing Calendly's usefulness.

Create your Calendly link

Go to https://calendly.com, sign up, and follow the setup steps after confirming your email. Calendly's Getting Started instructions to fill out your profile, connect your calendar, and more.

Set up attendee information auto-fill

If you want Webex Events to auto-fill attendee information in Calendly using our Pass Data to URL function, configuring Calendly is easy! Simply edit your Calendly event, expand the 'Invitee Questions' section, and and set the 'Name Input' field to 'First Name, Last Name'. Click Apply and Save & Close to save your changes.

Screenshot showing the Edit Name Question modal.

Copy the scheduling link

When your Calendly event is ready, go to the Home page and click Share on your event. In the modal that appears, click the Copy Link button.

Screenshot of the Share a link tab in Calendly.

Add the Calendly link in Webex Events

You can use a Calendly scheduling link in a Web Link feature, as an attendee call-to-action link on a sponsor or speaker profile, or anywhere else you can enter an External Link. You can also use the Web List feature for a list of multiple different calendars.

Whichever you choose, make sure you uncheck the box for Open link in external browser so the Calendar embeds in your Event App.

If you configured Calendly to auto-fill attendee information from Webex Events as described earlier, check the Pass Data to URL box.

Screenshot of the Edit Web Link modal. A Calendly link has been pasted in, and the check boxes are configured as mentioned.

Sponsors, speakers, and event staff can also set up their own Calendly calendars. Once someone has their calendar ready to go, have them send you their scheduling link so you can add it to the appropriate place in the event. Attendees can then use the calendars to schedule demos, follow-ups, and more!

Screenshot of a Calendly calendar open in a Webex event.

Missing something?

Let us know if you used this in your event and found a specific feature useful, or if we missed something that you think we should share with other customers.

Questions? For help with any outside vendors, please contact their support.

Did this answer your question?